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Nominal Journal

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Sage 50:Import Nominal Journal

This type of PostTrans import, imports Nominal Journal, which can be input manually, data from an ODBC connection or imported from CSV file.

Page Contents

Automated Nominal Journal via XML API for Sage 50

Related Pages

Import Sage 50 Nominal Journal Features

  • Detailed conformation before transaction importation
  • Highlighted Validation of codes and data
  • Search for Departments, Tax code, etc., using our In-Cell Searching
  • Add formula, vba or macros to manipulate the imported data
  • Cannot Post Sage journal twice. Writes POSTED in row, with transaction Ref generated.
  • Can skip Zero values enabling quick entry template to be created
  • Chain posting, allows a second template to post, for Back to Back order Pro
  • Easily Add your own validation, using the THBefDisplayMessage tag
  • Easy importation from CSV file

Example Sage 50 Journal in Excel

Simple Nominal in Excel

Simple Nominal in Excel

Above is a screen shot of the Nominal Journal layout automatically generated after selecting this type of transaction. Many of the fields are optional and are filled in automatically by PostTrans.

The cell A1 has a tag "Sage50transNom" to designate the type of import. It uses a series of tags, placed in row 28, to identify the lines, or splits, in the Sage Line 50 Nominal Journal.

These tags, listed in table below, can be easily added to a spreadsheet using the Tags button. See Online Training for an explanation of this.

Template Structure for Transaction Data

The template must have tag ‘Sage50TransNom’ in the comment of cell A1 to instruct PostTrans that we are interested in importing Transactions, and that the sheet is a PostTrans Template. Pressing Import or Extract on a blank sheet will either open an existing example or create basic template for you to customise.

On-line Training video of how all this works 

Common Features

In-Cell Searching

Any Tag ending with ^ will have a In-cell search facility to look up associated values.  Use SPACE + TAB to see all values, or SPACE and TEXT to perform a text search on description. These are returned to the cell as "CODE, DESCRIPTION".  PostTrans only uses the CODE and ignores the comma and anything after it, thus data from a field would only need the CODE part of the data if from an external imported file.  

In-cell Searching can be turned off by removing the ^ from the end of the tag name, or name in first line of comment (Header cells) to disable in-cell searching for a single column, or header cell.  All in-cell searching can be turned off in SetupIn-cell searching.

Cursor Path

The path the cursor takes through the sheet, when entering data manually, can also be easily defined in Setup.  See Set Cursor Path

Importing the Data

Simply press the Import button to validate and import the data into Sage 50.  PostTrans will read the Header cells and then process the rows of data until TLNomCode column contains no data. The Sage Company imported into can be set in the Setup window.

PostTrans ONLY edits those fields listed on the sheet when importing, thus any existing values, on a record, are unaffected.   New records may have default values for certain fields.

Validation

Any values and associated codes will be invalid during import.   The cursor will be moved to highlight any problems in data.

POSTED Document Ref

After Posting a transaction, PostTrans will write "POSTED:" and the transaction reference number in column A (tag TLPosted).  Lines marked as "POSTED" are then ignored by PostTrans when re-posting. So, transactions cannot easily be posted twice. So the transaction can not easily be posted twice.   The user would have to remove "POSTED" from column A in order to post the transaction a second time.  The user would have to remove "POSTED" from column A, to post the transaction a second time.

Confirmation before Posting Transaction

Just before posting the validated transaction, PostTrans will optionally show a transaction summary for the user to validate.   This can be turned off in Setup window.

File Import Button

This can be enabled in Setup to easily import CSV, or fixed length files, into sheet for importation.   Formula can also be added, or macros/VBA to manipulate this data before importation.   Import from CSV file.

Clear Button

The Clear button will clear all values on the sheet, according to the row just above the tag row, and copy down any formula.  Clear Transaction and copy down formula

Evaluation and License

This functionality will work with Sage Demo data without a license. A license is required to import into any other Sage Company. 
A subscription be purchased, and cancel on-line at any time very easily.   Pricing

Restrictions

  • Does not support Foreign Currency

What else can I do?

Other Sage 50 Extract/Import types

Frequently Asked Questions?

Got another question? It may well be covered on our Frequently Asked Questions page.

Demonstration Video

 
 
   Sage Line 50 - Posting a Nominal Journal with VAT PostTrans
  0:00 Video Introduction
  1:50 Opening Nominal Journal Example
  2:30 Posting a Normal Nominal Journal into Sage 50
  3:25 Posting a Nominal Journal with Contra Nominal line
  4:00 Using In cell searching to enter nominal lines
  6:10 Posting a VAT Nominal Journal into Sage 50
  7:20 How to find more information and Training
 
 

To use the template, with Sage 50, install PostTrans. Download
Trial with Sage demo company. Purchase a month subscription for Live Sage Company. Price
Watch the On-line Training course on how to use and customise the templates.

Journal Import Options

Nominal Import has the following options, which are accessible by pressing the Setup button on the toolbar:

Switches in Setup window

Switches in Setup window

Option Description
Turn off all Cell Lookups This option turns all in cell searching ON/OFF more about Sage Line 50 Related Code Search
Show Summary before posting This turns on and off Journal summary before posting. See below…

Confirmation window showing summary of transaction.

Confirmation window showing summary of transaction.

This would be turn off if importing a large number of lines from an external file.

The above settings are stored in each sheet, Cell A1 Comment, where as most settings are stored per workbook

Related Topics...

Training on Transaction Data Posting to multiple Companies Contra Nominal Journal
VAT Nominal Journal Importing from file easily Currency
Department Clear transaction copy formula Protecting the template
In Cell Searching    

PostTrans Tags which map to Sage 50

Not all of these tags/columns are needed. The table below lists the required and recommended:

Tag Name

Data Type

Description

Header:

THRef

Text 30 Head Chg XML

Overide Heading Ref, thus causing a new transaction on change

THDate

Date Head Chg XML

Overide Heading Date, thus causing a new transaction on change

Important Fields:

TLPosted

Text Req

Returns `POSTED` if Trans line has been posted and will be ignored if `POSTED` (required). Also reports errors/warnings in data row

Nominal Lines:

TLNomCode^

Text 8 EOF Req XML

Product Description. PostTrans stops importing after finding 5 consecutive blank cells.
    In Cell Searching values in table NomCodeNoDesc

TLExterRef

Text 30 XML

External Referance set on each line

TLDepartment^

Integer XML

Department. Make sure the format of the cell is “General” else search may not work properly
    In Cell Searching values in table DeptCode

TLDetails

Text 60 Req XML

Details

TLTaxCode^

Integer XML

Tax Code. Make sure the format of the cell is “General” else search may not work properly
    In Cell Searching values in table TaxCode

TLDebit^

Currency XML

Debit. Posttrans will ignore line if zero value in TLDebit and TLCredit
    Changes in this cell will recalc other cells. Delete ^ to disable this calculation.

TLCredit^

Currency XML

Credit. Posttrans will ignore line if zero value in TLDebit and TLCredit
    Changes in this cell will recalc other cells. Delete ^ to disable this calculation.

TLAmount^

Currency XML

Amount (used instead of Debit and Credit, thus +/- values in one column). Posttrans will ignore line if Zero Value in TLDebit and TLCredit
    Changes in this cell will recalc other cells. Delete ^ to disable this calculation.

TLTaxAmount

Currency Read XML

VAT Amount calculated based on Credit/Debit and Tax code on line
Sage 50 Vat Journal

THTaxContNom^

Text 8 Head

Product Description. PostTrans stops importing after finding 5 consecutive blank cells.
Sage 50 VAT Nominal Journal
    In Cell Searching values in table NomCodeVAT

Contra:

THContraNom^

Text 8 Head

Product Description. PostTrans stops importing after finding 5 consecutive blank cells.
Sage 50 Contra Nominal Journal
    In Cell Searching values in table NomCodeContra

THContraDept^

Integer Head

Product Description. PostTrans stops importing after finding 5 consecutive blank cells.
more about Contra Nominal Journal
    In Cell Searching values in table DeptCode

THContraDesc

Text 60 Head

Product Description. PostTrans stops importing after finding 5 consecutive blank cells.
Sage 50 Contra Nominal Journal

THContraDonFund^

Integer Head

Contra Charity Fund Number
    In Cell Searching values in table CharityCode

TLForceNewTrans

Yes/NoTF

If YES then force a new transaction

TLDonFund^

Integer XML

Charity Fund Number
    In Cell Searching values in table CharityCode

Header:Before Posting:

THBefSWCompany^

Text 6 Head Chg Pro

This will cause PostTrans to change company before posting if different from current Sage Line 50 Company. Thus can be user to post transactions into different companies, thus intercompany transactions are possible. It uses a 6 letter company code, which found by pressing the Select Company button in system setup.
Posting to multiple companies
    In Cell Searching values in table CompanySelect

THBefDisplayMess

Text 60 HeadOnly

If contains value, then this text is displayed, and import cannot take place until this text if clear. Thus you can your own formula, macro or VBA code to stop import until a certain condition.
Validating Transaction before posting

THBefDisplayMessYN

Text 60 HeadOnly

If contains value, then this text is displayed. Asks Yes/No to continue
Validating Transaction before posting

Header - After Posting:

THAftProcessSheet

Text 60 HeadOnly Pro

After posting this sheet, switch to work book with this name, and post that. Allows back to back purchase orders, or multiple company transfers. PRO
Posting multiple sheets

THAftSwitchSheet

Text 60 HeadOnly Pro

After posting this sheet, switch to work book with this name PRO
Posting multiple sheets

Header - After Save:

THAftSavePATH

Text 60 HeadOnly Read Pro

If THAftSavePATH and THAftSaveFilename specified, will save as PATH + ‘\YYYMM\’ + Filename + "_0000.xls". YYYMM can be overridden with value in THSaveSubDirectory cell.
more about saving

THAftSaveSubDir

Text 60 HeadOnly Read Pro

See THAftSavePATH
more about saving

THAftSaveFilename

Text 60 HeadOnly Read Pro

See THAftSavePATH. Example ‘ABAP01’ will save as ABAP01_0001.xls.
more about saving

Import File:

THImportFullName

Text 500 HeadOnly

Full PATH and Filename of the file just imported using the Import button. This is required if you set the directory to move file after posting transaction.
File Import instructions

THImportFileName

Text 500 HeadOnly

Filename of the file just imported using the Import button
File Import instructions


Req = Field is required    EOF = End of file, Stop when no more values    

XML = Un-attended PostTrans XML API for Sage 200

Head  A header tag can be used in header section, before row 30, of the transaction template.  Or in the rows data of data, below row 30, of the template like a traditional CSV importer.

With data type Yes/No fields, if cell starts with 'y' or 'Y' is taken as TRUE

Where ^ denotes a In Cell Code Search, delete ^ at end of tag, to turn off code search

All Text fields are trimmed (spaces before) by default. Add ' to the end of the tag name to stop this.

.

Related Example Sheets

You can easily access the example sheets by pressing Help button, on the PostTrans Toolbar to access these related examples, or downloading them from the links below.

To use the template, with Sage 50, install PostTrans. Download
Trial with Sage demo company. Purchase a month subscription for Live Sage Company. Price
Watch the On-line Training course on how to use and customise the templates.

 

Nominal Journal - 2 Col

Sheet:'Nominal 2 Col'
Nominal Journal with Credits and Debits
   Main page for Nominal Journal
   Help article for Nominal Journal

 

Nominal Journal - 1 Col

Sheet:'Nominal 1 Col'
Nominal Journal with Single Credit/Debit Column
   Help article for Nominal Journal - 1 Col

 

Nominal - Contra

Sheet:'Contra'
Total to contra nominal account
   Main page for VAT Nominal Journal

 

Nominal - VAT

Sheet:'NOM with VAT'
Calculates VAT on a nominal and posts to VAT control account, plus total to contra account
   Main page for VAT Nominal Journal

 

Manual VAT

Sheet:'Manual VAT'
Manual VAT on a order
   Main page for VAT on Transactions