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Sage 200:Import Nominal Journal

This type of PostTrans import, imports Nominal Journal, which can be input manually, data from an ODBC connection or imported from CSV file.

Page Contents

Nominal Journal Import via XML API for Sage 200

Related Pages

Import Sage 200 Nominal Journal Features

  • Detailed conformation before transaction importation
  • Highlighted Validation of codes and data
  • Search for Departments, Tax code, etc., using our In-Cell Searching
  • Add formula, vba or macros to manipulate the imported data
  • Cannot Post Sage journal twice. Writes POSTED in row, with transaction Ref generated.
  • Can skip Zero values enabling quick entry template to be created
  • Create valid Nom/Cost Centre/Department combination Pro
  • Chain posting, allows a second template to post, for Back to Back order Pro
  • Easily Add your own validation, using the THBefDisplayMessage tag
  • Easy importation from CSV file

Example Sage 200 Journal in Excel

Simple Sage 200 Stock Adjustment in Excel

Simple Sage 200 Stock Adjustment in Excel

Above is a screen shot of the Nominal Journal layout automatically generated after selecting this type of transaction. Many of the fields are optional and are filled in automatically by PostTrans.

The cell A1 has a tag "Sage200transNom" to designate the type of import. It uses a series of tags, placed in row 28, to identify the lines, or splits, in the Sage Line 50 Nominal Journal.

These tags, listed in table below, can be easily added to a spreadsheet using the Tags button. See Online Training for an explanation of this.

Customised User Defined Fields

For this type of import, PostTrans can be map Excel fields to customised user defined fields.

Template Structure for Transaction Data

The template must have tag ‘Sage200TransNom’ in the comment of cell A1 to instruct PostTrans that we are interested in importing Transactions, and that the sheet is a PostTrans Template. Pressing Import or Extract on a blank sheet will either open an existing example or create basic template for you to customise.

On-line Training video of how all this works 

Common Features

In-Cell Searching

Any Tag ending with ^ will have a In-cell search facility to look up associated values.  Use SPACE + TAB to see all values, or SPACE and TEXT to perform a text search on description. These are returned to the cell as "CODE, DESCRIPTION".  PostTrans only uses the CODE and ignores the comma and anything after it, thus data from a field would only need the CODE part of the data if from an external imported file.  

In-cell Searching can be turned off by removing the ^ from the end of the tag name, or name in first line of comment (Header cells) to disable in-cell searching for a single column, or header cell.  All in-cell searching can be turned off in SetupIn-cell searching.

Cursor Path

The path the cursor takes through the sheet, when entering data manually, can also be easily defined in Setup.  See Set Cursor Path

Importing the Data

Simply press the Import button to validate and import the data into Sage 200.  PostTrans will read the Header cells and then process the rows of data until TLNomCode column contains no data. The Sage Company imported into can be set in the Setup window.

PostTrans ONLY edits those fields listed on the sheet when importing, thus any existing values, on a record, are unaffected.   New records may have default values for certain fields.

Validation

Any values and associated codes will be invalid during import.   The cursor will be moved to highlight any problems in data.

POSTED Document Ref

After Posting a transaction, PostTrans will write "POSTED:" and the transaction reference number in column A (tag TLPosted).  Lines marked as "POSTED" are then ignored by PostTrans when re-posting. So, transactions cannot easily be posted twice. So the transaction can not easily be posted twice.   The user would have to remove "POSTED" from column A in order to post the transaction a second time.  The user would have to remove "POSTED" from column A, to post the transaction a second time.

Confirmation before Posting Transaction

Just before posting the validated transaction, PostTrans will optionally show a transaction summary for the user to validate.   This can be turned off in Setup window.

File Import Button

This can be enabled in Setup to easily import CSV, or fixed length files, into sheet for importation.   Formula can also be added, or macros/VBA to manipulate this data before importation.   Import from CSV file.

Clear Button

The Clear button will clear all values on the sheet, according to the row just above the tag row, and copy down any formula.  Clear Transaction and copy down formula

Evaluation and License

This functionality will work with Sage Demo data without a license. A license is required to import into any other Sage Company. 
A subscription be purchased, and cancel on-line at any time very easily.   Pricing

What else can I do?

Other Sage 200 Extract/Import types

Frequently Asked Questions?

Got another question? It may well be covered on our Frequently Asked Questions page.

Demonstration Video

The video shows how to use PostTrans for Sage 200, to import Nominal Journal into Sage 200 from within Excel. It shows how easy it is to enter Nominal Journal using PostTrans in-cell searching, to create a Contra Journal and a Contra Journal with VAT.

 
 
   Sage 200 Importing Nominal Journal from Excel
  0:00 Video Introduction
  1:50 Posting a Contra Nominal Journal
  4:00 Showing the Journal in Sage 200
  4:30 Cost Centre and Department in separate columns
  5:55 Posting a Contra Nominal Journal with VAT
 
 

To use the template, with Sage 200, install PostTrans. Download
Trial with Sage demo company. Purchase a month subscription for Live Sage Company. Price
Watch the On-line Training course on how to use and customise the templates.

Sage 200 Nominal Journal Import Options

Nominal Import has the following options, which are accessible by pressing the Setup button on the toolbar:

Simple Sage 200 Stock Adjustment in Excel

Simple Sage 200 Stock Adjustment in Excel

Option Description
Turn off all Cell Lookups This option turns all in cell searching ON/OFF more about Sage Line 50 Related Code Search
Show Summary before posting This turns on and off Journal summary before posting. See below… more about Sage Line 50 Related Code Search
Create valid Nom/Cost Centre/Department comb. Auto Create valid Nom/Cost Centre/Department comb. If not presnet in system. It uses the the first matching nominal code as a basisi for the settings for newly created option.

Confirmation window showing journal summary of transaction.

Confirmation window showing journal summary of transaction.

You would want to turn the summary off if you are importing a large number of Adjustment lines from an external file.

PostTrans Tags which map to Sage 200

Not all of these tags/columns are needed. The table below lists the required and recommended:

Tag Name

Data Type

Description

Header:

THJournalType^

Text 3 Head XML

Type of Journal. Default Pending Journal
        In Cell Searching values:Journal Type
                  NOM, Normal Journal
                  REV, Reversing Journal
                  REC, Recurring Journal

THDate

Date Head Chg XML

Overide Heading Date, thus causing a new transaction on change

Extra Dates:

THReversalDate

Date Head Chg XML

Reversal date, if REV,Accrual Journal

THRecDates1

Date Head Chg XML

Recurring Date list, if transaction type REC. List dates down sheet from this tag to tag line, or until blank cell

THRecDates2

Date Head Chg XML

Recurring Date list, if transaction type REC.

THRecDates3

Date Head Chg XML

Recurring Date list, if transaction type REC.

THRecDates4

Date Head Chg XML

Recurring Date list, if transaction type REC.

THRecDates5

Date Head Chg XML

Recurring Date list, if transaction type REC.

THRecDates6

Date Head Chg XML

Recurring Date list, if transaction type REC.

THRecDates7

Date Head Chg XML

Recurring Date list, if transaction type REC.

THRecDates8

Date Head Chg XML

Recurring Date list, if transaction type REC.

THRecDates9

Date Head Chg XML

Recurring Date list, if transaction type REC.

THRecDates10

Date Head Chg XML

Recurring Date list, if transaction type REC.

THRecDates11

Date Head Chg XML

Recurring Date list, if transaction type REC.

THRecDates12

Date Head Chg XML

Recurring Date list, if transaction type REC.

Tax Defaults:

THTaxType^

Text 1 Head XML

Default Tax type, which selects Input or Output Nominal Code
Sage 50 Vat Journal
        In Cell Searching values:Tax Type
                  0, N/A
                  1, Input Goods
                  2, Input Tax
                  3, Output Goods
                  4, Output Tax

THTaxCode^

Text 1 Head XML

Default Tax Code. Make sure the format of the cell is “General” else search may not work properly
    In Cell Searching values in table Tax

Important Fields:

TLPosted

Text Req

Returns `POSTED` if Trans line has been posted and will be ignored if `POSTED` (required). Also reports errors/warnings in data row

Nominal Lines:

TLNomCode^

Text 16 EOF Req XML

Nominal Code. This can be simple nominal code and express the Cost Centre and Department in TLCostCentre /TLDepartment, or entered in the format NominalCode-CostCenter-Department, as provided by the in cell search function.
How Nom/CC/Dep are specified
    In Cell Searching values in table NOM

TLDepartment^

Text 3 Pro

Department. This column is provided to allow the Department to be expressed in a separate cell.
How Nom/CC/Dep are specified
    In Cell Searching values in table DEP

TLCostCentre^

Text 3

CostCentre. Make sure the format of the cell is “General” else search may not work properlydem
How Nom/CC/Dep are specified
    In Cell Searching values in table CC

TLDetails^

Text 60 Req XML

Details
    Changes in this cell will recalc other cells. Delete ^ to disable this calculation.

TLDebit^

Currency XML

Debit. Posttrans will ignore line if zero value in TLDebit and TLCredit
    Changes in this cell will recalc other cells. Delete ^ to disable this calculation.

TLCredit^

Currency XML

Credit. This column is provided to allow the Department to be expressed in a separate cell.
    Changes in this cell will recalc other cells. Delete ^ to disable this calculation.

TLAmount^

Currency XML

Amount (used instead of Debit and Credit, thus +/- values in one column). Posttrans will ignore line if Zero Value in TLDebit and TLCredit
    Changes in this cell will recalc other cells. Delete ^ to disable this calculation.

Tax:

TLTaxType^

Integer XML

Tax type, which selects Input or Output Nominal Code
Sage 50 Vat Journal
        In Cell Searching values:Tax Type
                  0, N/A
                  1, Input Goods
                  2, Input Tax
                  3, Output Goods
                  4, Output Tax

TLTaxCode^

Integer XML

Tax Code. Make sure the format of the cell is “General” else search may not work properly
    In Cell Searching values in table Tax

TLTaxAmount

Currency Read

VAT Amount calculated based on Credit/Debit and Tax code on line
Sage 50 Vat Journal

Contra:

THContraNom^

Text 16 Head

Post the opposite side of the nominal value to this nominal code. For Header use only.
Sage 50 Contra Nominal Journal
    In Cell Searching values in table NOMCODECONTRA

THContraDesc

Text 60 Head

Description for Nominal Contra line
Sage 50 Contra Nominal Journal

THContraDept^

Text 8 Head

Department for Contra line. Make sure the format of the cell is “General” else search may not work properly
more about Contra Nominal Journal
    In Cell Searching values in table DEP

THContraCC^

Text 8 Head

Cost Centre for Contra line. Make sure the format of the cell is “General” else search may not work properly
more about Contra Nominal Journal
    In Cell Searching values in table CC

TLForceNewTrans

Yes/NoTF

If YES then force a new transaction

Header:Before Posting:

THBefSWCompany^

Text 6 Head Chg

This will cause PostTrans to change company before posting if different from current Sage Line 50 Company. Thus can be user to post transactions into different companies, thus intercompany transactions are possible. It uses a 6 letter company code, which found by pressing the Select Company button in system setup.
Posting to multiple companies
    In Cell Searching values in table CompanySelect

THBefDisplayMess

Text 60 Head

If contains value, then this text is displayed, and import cannot take place until this text if clear. Thus you can your own formula, macro or VBA code to stop import until a certain condition.
Validating Transaction before posting

THBefDisplayMessYN

Text 60 Head

If contains value, then this text is displayed. Asks Yes/No to continue
Validating Transaction before posting

Header - After Posting:

THAftProcessSheet

Text 60 Head

After posting this sheet, switch to work book with this name, and post that. Allows back to back purchase orders, or multiple company transfers. PRO
Posting multiple sheets

THAftSwitchSheet

Text 60 Head

After posting this sheet, switch to work book with this name PRO
Posting multiple sheets

Header - After Save:

THAftSavePATH

Text 60 Head Read

If THAftSavePATH and THAftSaveFilename specified, will save as PATH + ‘\YYYMM\’ + Filename + "_0000.xls". YYYMM can be overridden with value in THSaveSubDirectory cell.
more about saving

THAftSaveSubDir

Text 60 Head Read

See THAftSavePATH
more about saving

THAftSaveFilename

Text 60 Head Read

See THAftSavePATH. Example ‘ABAP01’ will save as ABAP01_0001.xls.
more about saving

Import File:

THImportFullName

Text 500 Head

Full PATH and Filename of the file just imported using the Import button. This is required if you set the directory to move file after posting transaction.
File Import instructions

THImportFileName

Text 500 Head

Filename of the file just imported using the Import button
File Import instructions

ObjectStore Mappings:

ObjectStore Mappings Lines:

THUser1

Text 30 Head XML

10 user defined fields which can be mapped to Sage ObjectStore Builder customisations
How to map Sage ObjectStore Builder customisations

THUser2

Text 30 Head XML

User2

THUser3

Text 30 Head XML

User3

THUser4

Text 30 Head XML

User4

THUser5

Text 30 Head XML

User5

THUser6

Text 30 Head XML

User6

THUser7

Text 30 Head XML

User7

THUser8

Text 30 Head XML

User8

THUser9

Text 30 Head XML

User9

THUser10

Text 30 Head XML

User10

TLUser1

Text 30 XML

10 user defined fields which can be mapped to Sage ObjectStore Builder customisations
How to map Sage ObjectStore Builder customisations

TLUser2

Text 30 XML

User2

TLUser3

Text 30 XML

User3

TLUser4

Text 30 XML

User4

TLUser5

Text 30 XML

User5

TLUser6

Text 30 XML

User6

TLUser7

Text 30 XML

User7

TLUser8

Text 30 XML

User8

TLUser9

Text 30 XML

User9

TLUser10

Text 30 XML

User10


Req = Field is required    EOF = End of file, Stop when no more values    

XML = Un-attended PostTrans XML API for Sage 200

Head  A header tag can be used in header section, before row 30, of the transaction template.  Or in the rows data of data, below row 30, of the template like a traditional CSV importer.

With data type Yes/No fields, if cell starts with 'y' or 'Y' is taken as TRUE

Where ^ denotes a In Cell Code Search, delete ^ at end of tag, to turn off code search

All Text fields are trimmed (spaces before) by default. Add ' to the end of the tag name to stop this.

.

Related Example Sheets

You can easily access the example sheets by pressing Help button, on the PostTrans Toolbar to access these related examples, or downloading them from the links below.

To use the template, with Sage 200, install PostTrans. Download
Trial with Sage demo company. Purchase a month subscription for Live Sage Company. Price
Watch the On-line Training course on how to use and customise the templates.

 

Nominal Journal - Basic

Sheet:'NOM'
Import a standard Nominal Journal
   Help article for Nominal Journal - Basic

 

Nominal Journal - VAT

Sheet:'NOM VAT'
Import a VAT, with Contra line, Nominal Journal
   Help article for Nominal Journal - VAT

 

Nominal Journal - Contra

Sheet:'NOM Contra'
Import a Contra Nominal Journal

 

Nominal Journal - Contra CC/Dep specified

Sheet:'NOM Contra CC Dep'
Import a Contra Nominal Journal with CC/Dep specified in separate cells
   Main page for Nominal Journal

 

Nominal Journal - Recurring

Sheet:'NOM Recurring'
Import a Recurring, with Contra line, Nominal Journal

 

Nominal Journal - Reversing

Sheet:'NOM Reversing'
Import a Reversing, with Contra line, Nominal Journal