Sage 200:Import Nominal Journal
This type of PostTrans import, imports Nominal Journal, which can be input manually, data from an ODBC connection or
imported from CSV file.
Related Pages
Import Sage 200 Nominal Journal Features
- Detailed conformation before transaction importation
- Highlighted Validation of codes and data
- Search for Departments, Tax code, etc., using our In-Cell Searching
- Add formula, vba or macros to manipulate the imported data
- Cannot Post Sage journal twice. Writes POSTED in row, with transaction Ref generated.
- Can skip Zero values enabling quick entry template to be created
- Create valid Nom/Cost Centre/Department combination Pro
- Chain posting, allows a second template to post, for Back to Back order Pro
- Easily Add your own validation, using the THBefDisplayMessage tag
- Easy importation from CSV file
Example Sage 200 Journal in Excel
Simple Sage 200 Stock Adjustment in Excel
Above is a screen shot of the Nominal Journal layout automatically generated after selecting this type of transaction. Many of the fields are optional and are filled in automatically by PostTrans.
The cell A1 has a tag "Sage200transNom" to designate the type of import. It uses a series of tags, placed in row 28, to identify the lines, or splits, in the Sage Line 50 Nominal Journal.
These tags, listed in table below, can be easily added to a spreadsheet using the Tags button. See Online Training for an explanation of this.
Customised User Defined Fields
For this type of import, PostTrans can be map Excel fields to customised user defined fields.
Template Structure for Transaction Data
The template must have tag ‘Sage200TransNom’ in the comment of cell A1 to instruct PostTrans that we are interested in importing Transactions, and that the sheet is a PostTrans Template. Pressing Import or Extract on a blank sheet will either open an existing example or create basic template for you to customise.
On-line Training video of how all this works
Common Features
In-Cell Searching
Any Tag ending with ^ will have a In-cell search facility to look up associated values. Use SPACE + TAB to see all values, or SPACE and
TEXT to perform a text search on description.
These are returned to the cell as "CODE, DESCRIPTION". PostTrans
only uses the CODE and ignores the comma and anything after it, thus data from a field
would only need the CODE part of the data if from an external imported
file.
In-cell Searching can be turned off by removing the ^ from the end of the tag name, or name in first line of comment (Header cells) to disable in-cell searching for a single column, or header cell.
All in-cell searching can be turned off in Setup. In-cell
searching.
Cursor Path
The path the cursor takes through the sheet, when entering data manually, can also be easily defined in
Setup. See Set Cursor Path
Importing the Data
Simply press the Import button to validate and import the data into Sage 200.
PostTrans will read the Header cells and then process the rows of data until TLNomCode
column contains no data. The Sage Company imported into can be set in the
Setup window.
PostTrans ONLY edits those fields listed on the sheet when importing, thus
any existing values, on a record, are unaffected. New records may
have default values for certain fields.
Validation
Any values and associated codes will be invalid during import.
The cursor will be moved to highlight any problems in data.
POSTED Document Ref
After Posting a transaction, PostTrans will write "POSTED:" and the
transaction reference number in column A (tag TLPosted). Lines marked as
"POSTED" are then ignored by PostTrans when re-posting. So, transactions cannot easily be posted twice.
So the transaction can not easily be posted twice. The user would
have to remove "POSTED" from column A in order to post the transaction
a second time. The user would have to remove "POSTED" from column A, to post the transaction a second time.
Confirmation before Posting Transaction
Just before posting the validated transaction, PostTrans will optionally show
a transaction summary for the user to validate. This can be turned
off in Setup window.
File Import Button
This can be enabled in Setup to easily import CSV, or fixed length files, into sheet for importation. Formula can also be added, or macros/VBA
to manipulate this data before importation. Import from CSV file.
Clear Button
The Clear button will clear all values on the sheet, according to the row
just above the tag row, and copy down any formula. Clear Transaction and copy down formula
Evaluation and License
This functionality will work with Sage Demo data without a license. A license is required to import into any other Sage Company.
A subscription be purchased, and cancel on-line at any time very easily.
Pricing
What else can I do?
Other Sage 200 Extract/Import types
Frequently Asked Questions?
Got another question? It may well be covered on our Frequently Asked Questions page.
Demonstration Video
The video shows how to use PostTrans for Sage 200, to import Nominal Journal into Sage 200 from within Excel. It shows how easy it is to enter Nominal Journal using PostTrans in-cell searching, to create a Contra Journal and a Contra Journal with VAT.
Sage 200 Importing Nominal Journal from Excel
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0:00 |
Video Introduction |
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1:50 |
Posting a Contra Nominal Journal |
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4:00 |
Showing the Journal in Sage 200 |
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4:30 |
Cost Centre and Department in separate columns |
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5:55 |
Posting a Contra Nominal Journal with VAT |
To use the template, with Sage 200, install PostTrans. Download
Trial with Sage demo company. Purchase a month subscription for Live Sage Company. Price
Watch the On-line Training course on how to use and customise the templates.
Sage 200 Nominal Journal Import Options
Nominal Import has the following options, which are accessible by pressing the Setup button on the toolbar:
Simple Sage 200 Stock Adjustment in Excel
| Option |
Description |
| Turn off all Cell Lookups |
This option turns all in cell searching ON/OFF
more about Sage Line 50 Related Code Search |
| Show Summary before posting |
This turns on and off Journal summary before posting. See below…
more about Sage Line 50 Related Code Search |
| Create valid Nom/Cost Centre/Department comb. |
Auto Create valid Nom/Cost Centre/Department comb. If not presnet in system. It uses the the first matching nominal code as a basisi for the settings for newly created option. |
Confirmation window showing journal summary of transaction.
You would want to turn the summary off if you are importing a large number of Adjustment lines from an external file.
Not all of these tags/columns are needed. The table below lists the required and recommended:
|
Tag Name
|
Data Type
|
Description
|
|
Header:
|
|
THJournalType^
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Text 3 Head XML
|
Type of Journal. Default Pending Journal
In Cell Searching values:Journal Type
NOM, Normal Journal
REV, Reversing Journal
REC, Recurring Journal
|
|
THDate
|
Date Head Chg XML
|
Overide Heading Date, thus causing a new transaction on change
|
|
Extra Dates:
|
|
THReversalDate
|
Date Head Chg XML
|
Reversal date, if REV,Accrual Journal
|
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THRecDates1
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Date Head Chg XML
|
Recurring Date list, if transaction type REC. List dates down sheet from this tag to tag line, or until blank cell
|
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THRecDates2
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Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
THRecDates3
|
Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
THRecDates4
|
Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
THRecDates5
|
Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
THRecDates6
|
Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
THRecDates7
|
Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
THRecDates8
|
Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
THRecDates9
|
Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
THRecDates10
|
Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
THRecDates11
|
Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
THRecDates12
|
Date Head Chg XML
|
Recurring Date list, if transaction type REC.
|
|
Tax Defaults:
|
|
THTaxType^
|
Text 1 Head XML
|
Default Tax type, which selects Input or Output Nominal Code
Sage 50 Vat Journal
In Cell Searching values:Tax Type
0, N/A
1, Input Goods
2, Input Tax
3, Output Goods
4, Output Tax
|
|
THTaxCode^
|
Text 1 Head XML
|
Default Tax Code. Make sure the format of the cell is “General” else search may not work properly
In Cell Searching values in table Tax
|
|
Important Fields:
|
|
TLPosted
|
Text Req
|
Returns `POSTED` if Trans line has been posted and will be ignored if `POSTED` (required). Also reports errors/warnings in data row
|
|
Nominal Lines:
|
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TLNomCode^
|
Text 16 EOF Req XML
|
Nominal Code. This can be simple nominal code and express the Cost Centre and Department in TLCostCentre /TLDepartment, or entered in the format NominalCode-CostCenter-Department, as provided by the in cell search function.
How Nom/CC/Dep are specified
In Cell Searching values in table NOM
|
|
TLDepartment^
|
Text 3 Pro
|
Department. This column is provided to allow the Department to be expressed in a separate cell.
How Nom/CC/Dep are specified
In Cell Searching values in table DEP
|
|
TLCostCentre^
|
Text 3
|
CostCentre. Make sure the format of the cell is “General” else search may not work properlydem
How Nom/CC/Dep are specified
In Cell Searching values in table CC
|
|
TLDetails^
|
Text 60 Req XML
|
Details
Changes in this cell will recalc other cells. Delete ^ to disable this calculation.
|
|
TLDebit^
|
Currency XML
|
Debit. Posttrans will ignore line if zero value in TLDebit and TLCredit
Changes in this cell will recalc other cells. Delete ^ to disable this calculation.
|
|
TLCredit^
|
Currency XML
|
Credit. This column is provided to allow the Department to be expressed in a separate cell.
Changes in this cell will recalc other cells. Delete ^ to disable this calculation.
|
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TLAmount^
|
Currency XML
|
Amount (used instead of Debit and Credit, thus +/- values in one column). Posttrans will ignore line if Zero Value in TLDebit and TLCredit
Changes in this cell will recalc other cells. Delete ^ to disable this calculation.
|
|
Tax:
|
|
TLTaxType^
|
Integer XML
|
Tax type, which selects Input or Output Nominal Code
Sage 50 Vat Journal
In Cell Searching values:Tax Type
0, N/A
1, Input Goods
2, Input Tax
3, Output Goods
4, Output Tax
|
|
TLTaxCode^
|
Integer XML
|
Tax Code. Make sure the format of the cell is “General” else search may not work properly
In Cell Searching values in table Tax
|
|
TLTaxAmount
|
Currency Read
|
VAT Amount calculated based on Credit/Debit and Tax code on line
Sage 50 Vat Journal
|
|
Contra:
|
|
THContraNom^
|
Text 16 Head
|
Post the opposite side of the nominal value to this nominal code. For Header use only.
Sage 50 Contra Nominal Journal
In Cell Searching values in table NOMCODECONTRA
|
|
THContraDesc
|
Text 60 Head
|
Description for Nominal Contra line
Sage 50 Contra Nominal Journal
|
|
THContraDept^
|
Text 8 Head
|
Department for Contra line. Make sure the format of the cell is “General” else search may not work properly
more about Contra Nominal Journal
In Cell Searching values in table DEP
|
|
THContraCC^
|
Text 8 Head
|
Cost Centre for Contra line. Make sure the format of the cell is “General” else search may not work properly
more about Contra Nominal Journal
In Cell Searching values in table CC
|
|
TLForceNewTrans
|
Yes/NoTF
|
If YES then force a new transaction
|
|
Header:Before Posting:
|
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THBefSWCompany^
|
Text 6 Head Chg
|
This will cause PostTrans to change company before posting if different from current Sage Line 50 Company. Thus can be user to post transactions into different companies, thus intercompany transactions are possible. It uses a 6 letter company code, which found by pressing the Select Company button in system setup.
Posting to multiple companies
In Cell Searching values in table CompanySelect
|
|
THBefDisplayMess
|
Text 60 Head
|
If contains value, then this text is displayed, and import cannot take place until this text if clear. Thus you can your own formula, macro or VBA code to stop import until a certain condition.
Validating Transaction before posting
|
|
THBefDisplayMessYN
|
Text 60 Head
|
If contains value, then this text is displayed. Asks Yes/No to continue
Validating Transaction before posting
|
|
Header - After Posting:
|
|
THAftProcessSheet
|
Text 60 Head
|
After posting this sheet, switch to work book with this name, and post that. Allows back to back purchase orders, or multiple company transfers. PRO
Posting multiple sheets
|
|
THAftSwitchSheet
|
Text 60 Head
|
After posting this sheet, switch to work book with this name PRO
Posting multiple sheets
|
|
Header - After Save:
|
|
THAftSavePATH
|
Text 60 Head Read
|
If THAftSavePATH and THAftSaveFilename specified, will save as PATH + ‘\YYYMM\’ + Filename + "_0000.xls". YYYMM can be overridden with value in THSaveSubDirectory cell.
more about saving
|
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THAftSaveSubDir
|
Text 60 Head Read
|
See THAftSavePATH
more about saving
|
|
THAftSaveFilename
|
Text 60 Head Read
|
See THAftSavePATH. Example ‘ABAP01’ will save as ABAP01_0001.xls.
more about saving
|
|
Import File:
|
|
THImportFullName
|
Text 500 Head
|
Full PATH and Filename of the file just imported using the Import button. This is required if you set the directory to move file after posting transaction.
File Import instructions
|
|
THImportFileName
|
Text 500 Head
|
Filename of the file just imported using the Import button
File Import instructions
|
|
ObjectStore Mappings:
|
|
ObjectStore Mappings Lines:
|
|
THUser1
|
Text 30 Head XML
|
10 user defined fields which can be mapped to Sage ObjectStore Builder customisations
How to map Sage ObjectStore Builder customisations
|
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THUser2
|
Text 30 Head XML
|
User2
|
|
THUser3
|
Text 30 Head XML
|
User3
|
|
THUser4
|
Text 30 Head XML
|
User4
|
|
THUser5
|
Text 30 Head XML
|
User5
|
|
THUser6
|
Text 30 Head XML
|
User6
|
|
THUser7
|
Text 30 Head XML
|
User7
|
|
THUser8
|
Text 30 Head XML
|
User8
|
|
THUser9
|
Text 30 Head XML
|
User9
|
|
THUser10
|
Text 30 Head XML
|
User10
|
|
TLUser1
|
Text 30 XML
|
10 user defined fields which can be mapped to Sage ObjectStore Builder customisations
How to map Sage ObjectStore Builder customisations
|
|
TLUser2
|
Text 30 XML
|
User2
|
|
TLUser3
|
Text 30 XML
|
User3
|
|
TLUser4
|
Text 30 XML
|
User4
|
|
TLUser5
|
Text 30 XML
|
User5
|
|
TLUser6
|
Text 30 XML
|
User6
|
|
TLUser7
|
Text 30 XML
|
User7
|
|
TLUser8
|
Text 30 XML
|
User8
|
|
TLUser9
|
Text 30 XML
|
User9
|
|
TLUser10
|
Text 30 XML
|
User10
|
Req = Field is required EOF = End of file, Stop when no more values
XML = Un-attended PostTrans XML API for Sage 200
Head A header tag can be used in header section, before row 30, of the transaction template. Or in the rows data of data, below row 30, of the template like a traditional CSV importer.
With data type Yes/No fields, if cell starts with 'y' or 'Y' is taken as TRUE
Where ^ denotes a In Cell Code Search, delete ^ at end of tag, to turn off code search
All Text fields are trimmed (spaces before) by default. Add ' to the end of the tag name to stop this.
.
Related Example Sheets
You can easily access the example sheets by pressing Help button, on the PostTrans Toolbar to access these related examples, or downloading them from the links below.
To use the template, with Sage 200, install PostTrans. Download
Trial with Sage demo company. Purchase a month subscription for Live Sage Company. Price
Watch the On-line Training course on how to use and customise the templates.
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Nominal Journal - Basic
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Sheet:'NOM'
Import a standard Nominal Journal
Help article for Nominal Journal - Basic
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Nominal Journal - VAT
|
Sheet:'NOM VAT'
Import a VAT, with Contra line, Nominal Journal
Help article for Nominal Journal - VAT
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Nominal Journal - Contra
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Sheet:'NOM Contra'
Import a Contra Nominal Journal
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Nominal Journal - Contra CC/Dep specified
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Sheet:'NOM Contra CC Dep'
Import a Contra Nominal Journal with CC/Dep specified in separate cells
Main page for Nominal Journal
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Nominal Journal - Recurring
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Sheet:'NOM Recurring'
Import a Recurring, with Contra line, Nominal Journal
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Nominal Journal - Reversing
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Sheet:'NOM Reversing'
Import a Reversing, with Contra line, Nominal Journal
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